Practical Official Document Writing

What Problem It Solves

Drafting a correctly formatted and appropriately styled official document is often challenging. The core difficulty lies not in literary talent but in the strict classification of document types, formatting standards, and communication rules within the system. Using the wrong document type (e.g., writing a Request for Instructions as a Report), confusing the direction of communication (upward, downward, parallel), or overlooking format details (like document number placement or title hierarchy) can lead to rejection of the draft and even pose political risks. This skill aims to solve the rigid need for "knowing what to write but being unsure how to write it correctly" in official document drafting, systematically converting scattered points, intentions, and materials into a standardized final draft.

How the Skill Works

The workflow is designed as a structured, verifiable process, with the core principle of "establish the skeleton first, then add the flesh" to prevent rework.

Core Capabilities and Workflow

1. Precise Type Identification: Using a Document Type Quick-Reference Table, it quickly determines whether the document should be a Request for Instructions, Report, Notice, or Letter based on user intent (e.g., requesting approval, reporting work, assigning tasks). This step is foundational, as the document type dictates all subsequent structure and tone.
2. Structured Drafting: By default, it doesn't generate the full text immediately. Instead, it first produces an outline with a title and layered skeleton, clearly stating what each paragraph will cover. After user confirmation, it expands each section into full text, ensuring the direction is correct.
3. Systematic Output: The text generation strictly follows built-in guidelines for government-style tone, composition principles, and checklists of common pitfalls. Everything from title formulation, forms of address, to numerical writing is standardized.
4. Risk Self-Check and Verification: Upon completion, the draft comes with two checklists:
   • Verification Checklist: Checks format elements (recipient, attachment notes, date of issuance, etc.) item by item against the "Regulations on Official Document Processing of Party and Government Organs" and GB/T 9704 formatting standards.
   • Placeholder Summary: All factual data requiring user input (e.g., document number, date) are marked with 【To Be Filled: xx】, clearly prompting the user and preventing the skill from fabricating facts.

Key Design: The Anti-Fabrication Placeholder Convention

This is the core safety mechanism in the workflow. For all uncertain facts or data that should be provided by the user, three standard placeholders are mandatory:
- 【To Be Filled: xx】: Critical information that must be provided by the user (e.g., specific dates, names).
- 【Illustrative - To Be Verified】: Provided sample values are for reference only and must be verified and replaced by the user.
- 【To Be Verified Against Original】: Quoted expressions from superior documents or important statements require the user to check against the original source.

This convention ensures the skill handles structure and style, while firmly returning responsibility for factual accuracy to the user.

Scope and Important Notes

This skill is not universal; its capabilities and boundaries must be understood before use.

It excels at handling:
- Statutory Official Documents: Such as notices, circulars, requests for instructions, replies, letters, and minutes (15 types in total).
- Common Administrative Materials: Work plans, report materials, leadership speech drafts, etc.
- The core focus is the government and functional department tone, emphasizing policy implementation, factual data, and a pragmatic, down-to-earth style.

It is not suitable for or requires caution with:
- Strong Political Special Manuscripts: Such as Party Congress reports or self-criticism materials for democratic life meetings. The core of these documents is political discourse itself. The skill can assist with a first draft, but the user must supplement it with extensive Party-specific language.
- Specific Legal and External Documents: Pure legal documents, contracts, judgments, or external press releases and marketing copy.
- In-depth Political Review: All classified content and expressions of major decisions must undergo final review by the unit's drafting supervisor or confidentiality review. The skill does not replace this responsibility.

Finally, it's crucial to understand: this is a professional collaboration tool, not a "fully automated writing machine." Its value lies in providing a rigorous framework and extensive professional references, freeing you from format规范 and structural errors so you can focus more on the content itself. All final outputs, especially for external or sensitive content, require manual verification.