One-Click Word Document Formatting

The Problem

Writing official Word documents often means rechecking A4 margins, heading fonts, fixed line spacing, signature placement, and page-number format by hand. Automatic numbering, orphan-control, hidden paragraph marks, and stray blanks can also reduce delivery quality. This skill turns manual formatting into a repeatable document-rebuild workflow.

How It Works

• Reads the source document: parses word/document.xml inside a .docx file to extract all paragraph text, without depending on the Word app.
• Detects structure: classifies main title, 一、, （一）, 1., （1）, ①, and A. headings, and identifies right-aligned company names and dates.
• Rebuilds OOXML: uses Python with lxml to generate a new .docx with A4 settings, a size-2 main title, Fangsong size-3 body text, 27-pt fixed line spacing, indentation, and —1— footer page numbers.
• Cleans formatting: disables automatic numbering and orphan-control, and removes extra, blank, or hidden paragraph marks to reduce template residue.
• Validates output: reopens the generated package to check fonts, sizes, spacing, indentation, signature-date left indent, and page-number format.

Boundaries

This skill is aimed at Chinese official-document formatting and writes the result to C:\Users\Administrator\Desktop\ by default. If the source is not an official document, or if you need to preserve company templates, complex tables, image captions, footnotes, or font-fallback behavior, verify the output item by item and adjust the source or acceptance criteria when needed.