Word Intelligent Formatting Assistant

Solving Specific Pain Points in Word Formatting

In daily work, we often handle various Word documents, but formatting can be a hassle. Manually adjusting fonts, sizes, and spacing is not only time-consuming but also error-prone. Especially in official document formatting, strict adherence to national standards like GB/T 9704-2012 is mandatory; any detail mistake could invalidate the document. For business reports or academic papers, although standards differ, unified formatting is still crucial for professionalism and readability. Traditional methods like copying formats or using Word templates require significant manual effort and are inefficient.

Core Workflow of the Skill

The skill is designed to automate document structure recognition and style application. Its core capabilities include structure parsing, template matching, and intelligent beautification. The key steps are:

1. Structure Parsing: First, the skill parses the uploaded Word document (supports .docx or .doc), automatically identifying elements like heading levels, paragraphs, tables, and images. For official documents, it accurately extracts key parts such as the recipient agency and attachment notes, using regex and LLM to achieve confidence targets over 95%.
2. Template Matching and Application: Based on document type and content, the skill selects the best match from a library of 28+ templates. For example, official documents automatically apply the gov_tongzhi template, while business reports use biz_report. Templates preset rules for fonts, sizes, and spacing—e.g., official document body text fixed at 3号仿宋 with 28pt line spacing, and auto-generate red headers, page numbers, etc.
3. Intelligent Beautification and Output: After applying the template, the skill generates the formatted Word document, along with a formatting comparison report (in history/ as diff_report.md) and Markdown archive. For official documents, it also produces a national standard compliance report, highlighting deviations like missing elements.
4. Customization Options: Users can set personal preferences via config/user_profile.md or upload custom templates to unify team styles. Advanced usage includes batch processing under the same template and passing scenario parameters.

Applicable Boundaries and Key Considerations

Despite its capabilities, some important limitations should be noted:

• Format Support: Input is limited to .docx and .doc; PDF or Pages files are not supported. Output is primarily Word documents, with PDF and HTML conversion still planned.
• Official Document Standards: Fully supports GB/T 9704-2012 and GB/T 9704-1999, covering 15 document types, but local government special formats require custom templates. After formatting, manual review of key elements like document numbers and seals is still necessary.
• Templates and Fonts: Offers 28+ templates, but infinite customization requires manually uploading reference documents. Font handling automatically replaces missing fonts but does not auto-install fonts—users must ensure systems have specialized fonts like 方正小标宋简体.
• Content Fidelity: The skill only adjusts styles and does not modify core document content. If structure recognition is uncertain (e.g., heading level confusion), it prompts user confirmation to avoid incorrect assumptions, and marks low-confidence sections in reports.
• Batch Processing: Supports batch processing of multiple documents under the same template, but different templates require multiple calls.

For usage, start with the "30-Second Quick Start"; official document users can refer directly to "Deep Support for Official Document Formatting." The skill adheres to a "no guessing when uncertain" principle, ensuring formatting decisions are logically justified.