Management System Documentation Audit

Problem it addresses

Management system documents often fail not because pages are missing, but because scope, policy, objectives, roles, and process interfaces do not form a consistent system. Manual review tends to focus on individual files and misses subtle gaps against ISO 9001, ISO 14001, ISO 45001, or IATF 16949 requirements. This skill turns that review into a repeatable document analysis workflow for certification readiness, supplier compliance assessment, and internal process optimization.

How it works

The skill accepts pasted content, file paths, or a batch list. It classifies items such as manuals, procedure documents, work instructions, and record forms, then builds a file inventory with identifiers, versions, and types. Analysis proceeds in three layers:
- System layer: checks whether scope, policy, objectives, organizational roles, and process network form a closed loop.
- Module layer: examines cross-department interfaces, process break points, process decomposition, and standard clause conformance.
- Document layer: verifies titles, versions, purpose, scope, responsibilities, records, and internal consistency.

In standard-comparison mode, it loads standards from references/, maps requirements clause by clause, and marks gaps as CRITICAL, MAJOR, or MINOR. A report script then produces a timestamped Markdown audit report.

Boundaries

It is best suited when written system files already exist and the goal is structured self-audit or gap analysis. The built-in library covers ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, and IATF 16949:2016; adding standards requires maintaining the references/ files. The output is audit commentary and a gap list, not a formal certification decision.