Official Document Proofreading

The Problem

Before Chinese official documents are released, the risk is not always poor style. It is non-compliant formatting, unverifiable citations, conflicting numbers, and imprecise wording. In a notice, request, report, or letter, a typo, misattributed quote, or ambiguous phrase such as “strengthen supervision and management” can affect credibility, enforceability, and compliance. Human review is often uneven because it depends on individual experience and cannot consistently cover format, language, numbers, logic, and semantics.

How It Works

The skill breaks proofreading into seven checks: format, citation sourcing, wording errors, numbers and dates, official style, logical consistency, and semantic ambiguity. Given a draft, it first identifies the document type, title, recipient, body, signature, and related structural elements, then reviews each dimension:

• Format: checks header, title, body, signature, seal, and notes against GB/T 9704-2012.
• Citations: extracts direct quotes, uses search and fetch to find authoritative sources, and includes accessible URLs for manual verification.
• Text and data: flags typos, missing or repeated words, punctuation issues, date styles, number usage, and inconsistent figures.
• Style and logic: detects colloquial expressions, nonstandard political phrasing, inconsistent organization names, and mismatched attachments.
• Semantics: raises hints for ambiguous, vague, or logically fragile phrasing without treating them as hard errors.

Findings are graded as 🔴 severe / 🟡 general / 🟢 advisory / 🔵 minor, producing a structured report that can be re-checked after edits.

Boundaries

It is intended for pre-publication review of existing drafts, not drafting or layout work. Citation sourcing depends on public web sources, so internal speeches or unpublished materials may remain unverified. Semantic hints vary by regional and industry convention, and final judgment should rest with editors who understand the context.